Free Debit Note Format
Issue Debit Notes when you have undercharged tax, supplied extra goods, or need to revise a price upward. Section 34 compliant.
Free Debit Note Format
Section 34 Debit Note template for undercharged tax, additional supply or upward price revision. Links to the original Tax Invoice; increases GST liability.
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✓ 100% free ✓ No watermark ✓ Editable in MS Office & Google Docs
LOGO
BILL TO
[Customer Name]GSTIN: [if registered]State Code: [2-digit]SHIP TO (if different)
[Customer Name]GSTIN: [if registered]State Code: [2-digit]| # | Description of Goods / Services | HSN/SAC | Qty | Rate | Amount |
|---|---|---|---|---|---|
| 1 | [Item / Service description] | [HSN/SAC] | 1 | [0.00] | [0.00] |
| 2 | |||||
| 3 |
2. Late payment attracts interest @ [__]% p.a.
3. Subject to [City] jurisdiction.
What’s inside the template
Everything a Debit Note needs
Section 34 compliant
Header cites Section 34 of the CGST Act – the legal basis for increasing GST liability.
Original invoice link
Built-in field for the original Tax Invoice number and date.
Full tax breakdown
CGST, SGST, IGST columns – mirrors the original invoice so adjustment maths is transparent.
Reason for issue
Pre-set reason placeholder: Undercharged tax / Additional supply / Price revision.
How it works
Issue a Debit Note in 5 minutes
Download
Click the download button above and save the .docx file to your computer.
Open in Word
Works in Microsoft Word 2010+, WPS Office, LibreOffice and Google Docs.
Fill in placeholders
DN number, original invoice ref, items, additional amounts, reason.
File in GSTR-1
Report in your next GSTR-1 (Table 9B) – increases your GST liability.
GST-compliant by design
Built around Section 34 of the CGST Act, 2017 – all required fields included.
Pick the right template
When to use a different format
Use a Credit Note – the opposite of a Debit Note.
Credit Note →Use a Tax Invoice – Debit Note is a post-supply adjustment.
Tax Invoice →Use a Bill of Supply with appropriate amendments – DN is for taxable supplies.
Bill of Supply →Online generator coming soon
We're building a full online generator for this document type. For now, the Word template above has everything you need.
FAQ
Common questions
When should I issue a Debit Note?
Under Section 34 of the CGST Act, a Debit Note is issued when (a) the taxable value or tax in the original invoice is less than what should have been charged, or (b) additional goods or services are supplied against the same invoice. It increases your GST liability.
How is a Debit Note different from a Credit Note?
Same legal section, opposite direction. Credit Note REDUCES the invoice value and GST. Debit Note INCREASES them. Always reference the original Tax Invoice in either case.
What is the time limit for issuing a Debit Note?
A Debit Note must be issued and reported in GSTR-1 by the earlier of (a) 30th November following the end of the financial year, or (b) the date of filing the annual return.
How do I report a Debit Note in GSTR-1?
Report it in Table 9B alongside Credit Notes. The system increases your GST liability for that tax period.
Can I edit the template in Google Docs?
Yes. Upload the .docx to Google Drive and open with Google Docs. All fields stay intact.
Does the template work in older Word versions?
Yes – the .docx format works in Microsoft Word 2010 and later. Also opens cleanly in WPS Office, LibreOffice Writer and Google Docs.
Are there other free templates available?
Yes – we offer Tax Invoice, Bill of Supply, Credit Note, Purchase Order, Cash Memo, Sales Return and more. Or use our free online generators.
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Free Debit Note Format
Section 34 Debit Note template for undercharged tax, additional supply or upward price revision. Links to the original Tax Invoice; increases GST liability.
Sign in with Google to unlock the download. Free, takes 10 seconds — no card, no spam.
✓ 100% free ✓ No watermark ✓ Editable in MS Office & Google Docs