Free Purchase Order Format
A clean, professional Purchase Order template to send to your vendors. Item details, GST, delivery and payment terms – your buyer’s authorization in one page.
Free Purchase Order Format
Buyer's authorization PO template - Supply From (vendor) and Deliver To blocks, item table with HSN/GST, payment + delivery terms. B2B-ready.
Sign in with Google to unlock the download. Free, takes 10 seconds — no card, no spam.
✓ 100% free ✓ No watermark ✓ Editable in MS Office & Google Docs
LOGO
SUPPLY FROM (Vendor)
[Vendor Name]GSTIN: [15-digit]State Code: [2-digit]DELIVER TO
[Your Business Name]GSTIN: [15-digit]State Code: [2-digit]| # | Description of Goods / Services | HSN/SAC | Qty | Rate | Amount |
|---|---|---|---|---|---|
| 1 | [Item description] | [HSN/SAC] | 1 | [0.00] | [0.00] |
| 2 | |||||
| 3 |
2. Payment terms: [__] days from invoice.
3. Right to reject defective goods.
What’s inside the template
Everything a Purchase Order needs
Supply From / Deliver To
Two blocks: vendor (the supplier) and your delivery address (your warehouse / branch).
7-column item table
Description, HSN/SAC, Qty, Unit, Rate and Amount – lock in pricing and quantity upfront.
Required By date
Vendor sees the deadline clearly – no email back-and-forth on delivery expectations.
Payment + delivery terms
Pre-set terms slot for credit days, payment milestones, quality checks, reject rights.
How it works
Send a Purchase Order in 5 minutes
Download
Click the download button above and save the .docx file to your computer.
Open in Word
Works in Microsoft Word 2010+, WPS Office, LibreOffice and Google Docs.
Fill PO details
PO number, vendor, deliver-to address, items with rates, required-by date.
Send to vendor
Save as PDF, email it – vendor issues Tax Invoice referencing your PO number.
Built for B2B procurement
A PO is not a GST document – but it is your audit trail for procurement and price commitments.
Pick the right template
When to use a different format
Use a Quotation or Tax Invoice – PO is what your buyers send to YOU.
Quotation →Use a Delivery Challan – tracks the actual movement of goods.
Delivery Challan →Use a Proforma Invoice – similar layout, sent by seller before sale.
Proforma Invoice →Online generator coming soon
We're building a full online generator for this document type. For now, the Word template above has everything you need.
FAQ
Common questions
What is a Purchase Order (PO)?
A PO is a buyer-issued document that authorizes a vendor to supply goods or services at agreed terms. It includes items, quantities, rates, taxes, delivery date and payment terms. Once accepted by the vendor, it becomes a binding contract.
Is a PO a GST document?
No – a PO is not a GST or tax document. It is a procurement record. The GST document is the Tax Invoice that the vendor issues against the PO. However, the PO often shows estimated GST so both sides agree on the all-in cost.
Does the vendor need my GSTIN on the PO?
Yes – so the vendor can issue a valid Tax Invoice with your GSTIN. This is required for you to claim Input Tax Credit on the purchase.
Can I cancel a PO after sending?
Yes, generally before the vendor confirms or starts production. Once goods are dispatched, cancellation may attract restocking or freight charges. Always confirm cancellation in writing.
Can I edit the template in Google Docs?
Yes. Upload the .docx to Google Drive and open with Google Docs.
Does the template work in older Word versions?
Yes – the .docx format works in Microsoft Word 2010 and later. Also opens in WPS, LibreOffice and Google Docs.
Are there other free templates available?
Yes – we offer Tax Invoice, Quotation, Delivery Challan, Cash Memo, Credit Note and more. Or use our free online generators.
Ready to download?
One click. No signup hassle. Yours to keep and edit forever.
Free Purchase Order Format
Buyer's authorization PO template - Supply From (vendor) and Deliver To blocks, item table with HSN/GST, payment + delivery terms. B2B-ready.
Sign in with Google to unlock the download. Free, takes 10 seconds — no card, no spam.
✓ 100% free ✓ No watermark ✓ Editable in MS Office & Google Docs